Mandatory Documents Required to Import from China to India: A Complete Guide
Importing from China to India has become a vital part of supply chains for manufacturers, e-commerce sellers, wholesalers, and retailers. Whether you are a small business or a large importer, understanding the mandatory documents for importing from China to India is crucial for smooth customs clearance and avoiding delays or penalties.
This blog post outlines all the essential documents you need, their purpose, and how to prepare them properly. If you’re new to the import business or looking to streamline your logistics operations, this guide is for you.
1. Commercial Invoice
The commercial invoice is a bill issued by the Chinese supplier to the Indian buyer. It includes:
- Description of goods
- Quantity and unit price
- Total value of the shipment
- HS code of the product
- Terms of delivery (like FOB, CIF)
This document is used by Indian customs to assess the import duty and GST payable.
2. Packing List
This document details the contents of each package in the shipment. It includes:
- Dimensions and weight of each package
- Packaging type (box, pallet, etc.)
- Total number of packages
It helps customs and freight forwarders during inspection and unloading.
3. Bill of Lading (B/L) or Airway Bill (AWB)
Issued by the shipping line (for sea freight) or airline (for air freight), this is the proof of shipment and ownership of goods. It contains:
- Shipper and consignee details
- Port of origin and destination
- Container and shipment details
Without this document, you cannot claim your goods at the Indian port.
4. Importer Exporter Code (IEC)
An IEC code issued by DGFT (Director General of Foreign Trade) is mandatory for any import-export business in India. It is a 10-digit number that serves as your identity when importing goods.
You must quote your IEC in customs documentation, and it is also required while making international payments to Chinese suppliers.
5. Purchase Order or Letter of Credit
While not always mandatory, a purchase order (PO) or letter of credit (LC) serves as a formal agreement between buyer and seller. It’s useful for:
- Verifying the authenticity of the trade
- Ensuring financial security
- Resolving disputes
6. Certificate of Origin (COO)
This document certifies the country of origin for the goods. It’s essential to determine eligibility for preferential duty benefits under trade agreements.
For example, if the product qualifies under the Asia-Pacific Trade Agreement (APTA), you may get reduced import duties.
7. Product-Specific Certificates (as applicable)
Depending on the type of product you’re importing, additional documents may be needed:
- FSSAI License – for food and beverages
- BIS Certification – for electronics and regulated products
- Phytosanitary Certificate – for agricultural imports
- Drug License – for pharmaceuticals
These must be obtained before shipping the goods.
8. Insurance Certificate
This document confirms that the goods are covered under insurance for the journey. It’s especially required when the Incoterm is CIF (Cost, Insurance, and Freight).
9. Bill of Entry
This document is filed electronically by your Customs House Agent (CHA) on your behalf. It is required for:
- Assessment of duty
- Customs clearance
- Recording the import transaction with the Indian government
Tips to Avoid Import Delays:
- Double-check all HS codes to avoid classification errors.
- Ensure all documents are digitally signed and consistent.
- Work with a reliable freight forwarder and customs broker.
Start documentation before shipping to save time at Indian ports.
Final Thoughts
With India’s growing dependence on Chinese imports for raw materials, machinery, electronics, and lifestyle products, staying compliant with import documentation requirements is more important than ever. Proper documentation ensures faster clearance, reduced costs, and uninterrupted business.
Looking for professional help with your import logistics? At OrangeStar Logistics, we specialize in door-to-door shipping from China to India, offering customs support, freight forwarding, and complete documentation handling.
